# Reminders for corporate training courses

Source: [https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/virto-alerts-use-cases/reminders-for-corporate-training-courses/](https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/virto-alerts-use-cases/reminders-for-corporate-training-courses/)
Product: Virto Alerts & Reminders App
Updated: 2026-09-30


We have a SharePoint list with planned educational courses for company employees. We need to notify them about upcoming courses so they can review their schedule and allow time to attend courses they are interested in. The reminder should also appear in the Microsoft Teams channel. We will use the [Virto Alerts & Reminder App](https://www.virtosoftware.com/sharepoint/office365-alerts-and-reminders/) to do this.

Go to the “**My alerts**” page and click “**Add reminder**.”

![Add reminder button on the My alerts page in the Virto Alerts App](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_1.png)

*Add reminder*


Choose the SharePoint list containing the planned courses and enter a title for the new reminder. Then, click “**Recipients**.”

![Choosing the planned courses SharePoint list and naming the new reminder](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_2.png)

*Choose a list*


In the “**Recipients**” section, we add a Microsoft Teams webhook URL to send the reminder directly to a Microsoft Teams channel. In Teams, this URL is created with the **Workflows** app. The full walkthrough is in [How to send alerts from SharePoint to Microsoft Teams](https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/configuration-and-usage/how-to-send-alerts-from-sharepoint-to-microsoft-teams/index.md).

![Recipients section where a Microsoft Teams webhook is added to the reminder](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_3.png)

*Teams webhook*


> **Note:** Microsoft retired Office 365 Connectors in Teams in 2026, including the **Incoming Webhook** connector. Create the URL with the **Workflows** app as described below.

In Microsoft Teams, find the channel that will receive the reminders. Hover over the channel name, click “**More options (…)**,” and select “**Workflows**.”

![Selecting Workflows from the More options menu of a Microsoft Teams channel](https://img-docs.virtosoftware.com/wp-content/uploads/2026/09/how_to_send_alerts_from_sharepoint_to_microsoft_teams_workflow_1.png)

*Open Workflows*


Find the “**Send webhook alerts to a channel**” template and select it. If you don’t see it right away, type “webhook” in the “**Find templates**” search box.

![Send webhook alerts to a channel template in the Microsoft Teams Workflows dialog](https://img-docs.virtosoftware.com/wp-content/uploads/2026/09/how_to_send_alerts_from_sharepoint_to_microsoft_teams_workflow_2.png)

*Choose the template*


Check that the right team and channel are selected in the “**Team the channel is in**” and “**Channel**” fields, then click “**Save**.”

![Selecting the team and channel for the webhook workflow and clicking Save](https://img-docs.virtosoftware.com/wp-content/uploads/2026/09/how_to_send_alerts_from_sharepoint_to_microsoft_teams_workflow_3.png)

*Set up the workflow*


Once you see the “**Workflow created**” message, click “**Copy webhook link**.”

![Copy webhook link option for the newly created workflow in Microsoft Teams](https://img-docs.virtosoftware.com/wp-content/uploads/2026/09/how_to_send_alerts_from_sharepoint_to_microsoft_teams_workflow_4.png)

*Copy the webhook link*


Finally, paste this link into the “**MS Teams Webhook URL**” field in the “**Recipients**” block.

![Pasting the workflow webhook link into the MS Teams Webhook URL field in the Recipients block](https://img-docs.virtosoftware.com/wp-content/uploads/2026/09/how_to_send_alerts_from_sharepoint_to_microsoft_teams_workflow_5.png)

*Webhook field*


Next, define the appearance of your reminder in the “**Message view**” block. We will mark it as important using the “**Is important**” checkbox.

We will also add a table containing the upcoming courses, their start date and time, and their duration. Click the add table icon and select the number of rows and columns. We need three columns.

![Inserting a three-column table into the reminder message body](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_10.png)

*Add a table*


Define the columns' width and the border thickness in pixels.

![Setting the table column width and border thickness in pixels](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_11.webp)

*Add border*


Add the “**Item link**” tag to the first column (using the add tag icon). The reminder will automatically add the value from the chosen list so that the recipients can see the title of the upcoming course and a link to it. The added tag will appear in blue.

![Item link tag added to the first table column, shown in blue](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_12.png)

*Add a tag*


Click the add field value icon and add the start date and duration to the next two columns. Added field values appear in green.

![Start date and duration field values added to table columns, shown in green](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_13.png)

*Add field value*


This is the resulting message.

![Resulting reminder message with a course table of links, start dates, and durations](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_14.webp)

*The resulting message*


To finish creating a reminder, go to the “**Options**” block and specify when recipients will receive the reminder. We need to send reminders two days before a course starts, so let’s choose “**Send on date depending on a field value**.” Choose “**Start date**” as the field value and specify “**before**” and “**2 days**.” Then click “**Save**.”

![Options block set to send the reminder two days before the course start date](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_15.png)

*Options*


Now, two days before a course starts, a reminder will appear in the chosen Microsoft Teams channel.

![Course reminder posted in the Microsoft Teams channel two days before the start](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_16.webp)

*Teams reminder*


The same message will appear as an email alert.

![Same course reminder delivered as an email alert to recipients](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_17.webp)

*Email alert*


This is how you can organize automatic notifications for your team. Almost any level of flexibility is available. Just decide what you need to see and use the wide range of features the Virto Alerts & Reminder App offers to make it happen.