# How to send alerts from SharePoint to Microsoft Teams

Source: [https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/configuration-and-usage/how-to-send-alerts-from-sharepoint-to-microsoft-teams/](https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/configuration-and-usage/how-to-send-alerts-from-sharepoint-to-microsoft-teams/)
Product: Virto Alerts & Reminders App
Updated: 2026-09-30


[How to use Alerts & Reminders in MS Teams?](https://www.youtube.com/watch?v=tGwZYX6vCCQ)

The Virto Alerts & Reminder App can post alerts directly to a Microsoft Teams channel. To do this, you create a workflow in Teams that generates a unique webhook URL, and then add that URL to your alert. Every time the alert fires, the app sends it to the URL, and the workflow posts it to the channel.

> **Note:** Microsoft retired Office 365 Connectors in Teams in 2026, including the **Incoming Webhook** connector. Use the **Workflows** app instead, as described below. If an existing alert still uses an Incoming Webhook URL, create a workflow for the same channel and replace the old URL in the alert with the new one.

In the example below, we are working on a SharePoint list containing contracts to be signed and attached. We want to receive an alert whenever a team member creates a new entry.

![SharePoint list of contracts to be signed used as the source for a Teams alert](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_send_alerts_from_sharepoint_to_microsoft_teams_1.png)

*Contracts list*


## Step 1: Create a workflow in Microsoft Teams

In Microsoft Teams, find the channel that will receive the alerts. Hover over the channel name, click “**More options (…)**,” and select “**Workflows**.”

![Selecting Workflows from the More options menu of a Microsoft Teams channel](https://img-docs.virtosoftware.com/wp-content/uploads/2026/09/how_to_send_alerts_from_sharepoint_to_microsoft_teams_workflow_1.png)

*Open Workflows*


Find the “**Send webhook alerts to a channel**” template and select it. If you don’t see it right away, type “webhook” in the “**Find templates**” search box.

![Send webhook alerts to a channel template in the Microsoft Teams Workflows dialog](https://img-docs.virtosoftware.com/wp-content/uploads/2026/09/how_to_send_alerts_from_sharepoint_to_microsoft_teams_workflow_2.png)

*Choose the template*


Check that the right team and channel are selected in the “**Team the channel is in**” and “**Channel**” fields, then click “**Save**.”

![Selecting the team and channel for the webhook workflow and clicking Save](https://img-docs.virtosoftware.com/wp-content/uploads/2026/09/how_to_send_alerts_from_sharepoint_to_microsoft_teams_workflow_3.png)

*Set up the workflow*


Once you see the “**Workflow created**” message, click “**Copy webhook link**.” You will paste this URL into the Virto Alerts & Reminder App in the next step.

![Copy webhook link option for the newly created workflow in Microsoft Teams](https://img-docs.virtosoftware.com/wp-content/uploads/2026/09/how_to_send_alerts_from_sharepoint_to_microsoft_teams_workflow_4.png)

*Copy the webhook link*


> **Tip:** Treat the webhook link like a password. Anyone who has it can post messages to your channel.

## Step 2: Create an alert

Open your SharePoint site, navigate to the “**My alerts**” page, and click “**Add Alert**.”

![Add Alert button on the My alerts page in SharePoint](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_send_alerts_from_sharepoint_to_microsoft_teams_6.png)

*Add alert*


Select the SharePoint contracts list and adjust the alert as needed.

![Selecting the SharePoint contracts list when creating a new alert](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_send_alerts_from_sharepoint_to_microsoft_teams_7.png)

*Choose a list*


Open the “**Recipients**” block and paste the copied workflow webhook link into the “**MS Teams Webhook URL**” field.

![Pasting the workflow webhook link into the MS Teams Webhook URL field in the Recipients block](https://img-docs.virtosoftware.com/wp-content/uploads/2026/09/how_to_send_alerts_from_sharepoint_to_microsoft_teams_workflow_5.png)

*Paste the URL*


You can make any other adjustments to the alert (e.g., adding a title, defining when to send it, etc.) and save it.

![Saved new alert configured to post SharePoint changes to a Microsoft Teams channel](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_send_alerts_from_sharepoint_to_microsoft_teams_9.png)

*New alert*


## Step 3: Receive alerts from SharePoint in Microsoft Teams

When your colleagues add a new contract (e.g., a list item), the alert is posted to the selected Microsoft Teams channel. The message appears on behalf of **Workflows** and keeps the formatting of your alert template.

![SharePoint alert posted to a Microsoft Teams channel by Workflows](https://img-docs.virtosoftware.com/wp-content/uploads/2026/09/how_to_send_alerts_from_sharepoint_to_microsoft_teams_workflow_6.png)

*Alert in Microsoft Teams*


This simple option makes it easy to **adjust any business process**. You can apply this feature to multiple teams and channels by creating a separate workflow for each. You can **track changes, notify people about events**, **remind them about deadlines**, etc. If you use the Virto Alerts & Reminder App to send SharePoint alerts to Teams, **your team will enjoy receiving all their essential notifications in a single, convenient place**.